Research shows that workers in the manufacturing industry spend 20 to 40 percent of their time gathering information before they can even begin completing daily tasks, according to IBM ECM. Workflow In the Manufacturing Industry With Content Automation –manufacturing organizations are often dominated by materials and equipment, leaving little room for the storage of documents including, shipping and receiving files, job tickets and human resources forms. But no matter what the how the business handles this there will always be a paper trail, which means that content automation can be implemented to streamline these everyday business processes.
Capturing Crucial Data
The first step of the process is, of course, to sell your products! With that simple step come countless documents – from vendor invoices, purchase orders to material safety data sheets and packing orders. But rather than inputting all of these by hand, simply run them through a scanner to digitise the document, where it can then be captured, analysed, and sent down a pre-defined document route specifically designed for that type of document. It couldn’t be easier!
Eliminating Data Entry Errors
Having the ability to effortlessly automate the tracking of materials, orders and parts inventory, as well as who completed what job and when, is something every manufacturer tries to achieve. And with content automation, it’s possible. All data is entered automatically, run through a series of checks to ensure it meets the pre-determined standards for that type of document, and highlighted for manual approval if there is a problem. This significantly reduces errors and makes it much easier for manufacturing firms to track their documents.
Improving Content Management
Once a job is complete, the product needs to be shipped out. Invoices outstanding, purchase orders and bills of lading are all documents that come along with that process and are often misplaced and hard to find. But capture automation software digitizes these files, making them readily available so that the data within them can be properly managed, eliminating the need to search through hundreds of paper copies.
Of course, there are many more advantages to content automation for manufacturing that we haven’t had time for today. If you’d like to find out more about how a bespoke content management solution could help you or your manufacturing business, just get in touch with the team at Tipac for a free demo.