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Print Management Secrets – It Isn’t All About Printing

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Print Management Secrets – It Isn’t All About Printing

When we say print management, you would be forgiven for thinking it’s all about the printing. After all, it’s in the name, isn’t it? But the truth is, most of the real work in print management is actually behind the scenes, and not in the printers themselves. The way they are networked together, the infrastructure they connect to and the way they are all managed is a key part of enterprise printing, arguably more important than looking after the physical printers.

But this is where many business owners run into issues. With technology evolving and moving into the cloud, many IT departments are struggling to effectively manage their print solutions across a hybrid mix of on-premises infrastructure and cloud-based software spread across locations all over the globe. The good news is that there are now a number of solutions out there that address these issues – but the bad news is that a lot of them come with a hefty price tag to match, and don’t always see the bigger picture when it comes to printing.

At Tipac we have been working with many different print solutions over many years, so we understand that while secure printing is important, modern solutions should also be focusing on the wider areas affecting printer management, such as cost reduction through reduced helpdesk tickets, admin, maintenance and reduced bandwidth.

Cut Down Your Infrastructure

In a traditional print management solution, there is a lot of physical infrastructure to manage. And if you need to bring in a new piece of software, it can mean hours or even days of re-programming to ensure everything still works smoothly. This costs your business time and money, not to mention a lot of energy maintaining it all. But cloud-based print management solutions allows businesses to achieve significant print server reduction, and potentially even eliminate the need for physical print servers on the premises altogether. This means that IT departments can centrally manage all of the printers on their network from a single, web-based admin console on a single server. Much better! This unique self-service portal allows administrators to manage any number or printers and attributes in one go, from a single machine to 10,000. So effective print management not only dramatically cuts down on infrastructure costs, it also reduces the helpdesk footprint as well.

Enhance Your Print Management

Print management is something that can cause headaches, especially if you have a large, complicated network to oversee. But print server reduction through effective print management not only cuts down on the infrastructure, it makes the management of the networks a seamless and simple task. A good print solution will give the administrator the ability to control every aspect of the print infrastructure through a single print portal, whether that’s creating and deploying new printers to users through workgroups or AD, modifying individual printer settings, applying network-wide updates and even putting certain printers into ‘maintenance mode’ and automatically moving users to the nearest available printer. All of this can be done at the touch of a button. This means that It managers can now focus on ensuring the print environment is full functional and streamlined, instead of trying to constantly fight fires or do basic maintenance.

Enable Mobile Printing

As we move more towards a world where employees work on their own devices (also known as BYOD), the solutions offered around print management need to evolve. In this situation, It managers don’t have the control over a business-owned computer to perform set up, and instead the user needs to be able to easily deploy and user printers on their devices in each location they visit. In the past, this has meant countless hours spent with IT doing individual set up (and troubleshooting when it goes wrong). But with new digital print solutions, users can easily print to the closest printer without the need for a print server, or even printer installation. Just click and go. This makes printing an easy process for the user, and allows the IT admin to set basic quotas or restrictions on printing, such as only allowing guests to print in colour or limit the number of pages.

At Tipac we firmly believe that every business could benefit from a streamlined print management solution. Our experts can work closely with your business to provide a flexible, bespoke print solution that works with your systems, rather than changing the way you work. Our solutions are bespoke and tailored to the needs within your workspace, with an initial scoping service to determine which solution will work best for your business.

For more information about our print management solutions, get in touch with our team today.

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